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Wekanui
Lions Club Constitution
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Wekanui Lions Club Constitution etc etc. Introduction paragraph goes here. Contents
Constitution
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Rules of The Wekanui Lions Club Incorporated. September 2003 Index
Rules of the Wekanui Lions Club Incorporated 1.1 THE name of the Society is "The Wekanui Lions Club Incorporated."
2.1 THE objects for which the Society is established are:- a) To assist in the regeneration and protection in the Little Wekanui area of varieties of native plant and animal species indigenous to the Wekanui environment. b) To promote an interest in the above to interested groups and individuals. c) To own, plant and maintain a block of land as a pivotal part of the above. This area to be known as The Wekanui Bush Reserve.
3.1 OPEN to any person over the age of 15 who supports the aims and objectives of the Society. 3.2 THERE shall be one class of membership: Annual. 3.3 ANY membership fees and/or Annual subscriptions may be set by any General Meeting of the Society. 3.4 APPLICATION for Annual Membership shall be made in writing to the Secretary using the annual membership application form along with any annual subscriptions or fees payable. 3.5 ANNUAL Members shall be elected by the Committee.
4.1 ANY member may resign from membership by giving to the Secretary notice in writing to that effect. No such resignation shall release the member from any current or contingent liability to the Society. 4.2 IF any Annual Member fails to pay a subscription which has fallen due within 3 calender months, membership shall automatically cease. 4.3 IF the conduct of any Annual Member is such as appears to the Committee to endanger the character/good order or welfare of the Society, the Committee may enquire into the circumstance of the case. At the meeting the member shall be allowed to offer any explanation personally or in writing. If two thirds of the members of the Committee present vote for his/her expulsion, he/she shall forthwith cease to be a member of the Society but without releasing him/her from any existing liability to the Society.
5.1 THESE rules may be altered, added to or rescinded at any general meeting of the Society, notice of the intention to move such alteration, addition or recision having been given in the notice convening the meeting. The Committee shall include such notice with the notice convening the General Meeting at the request of any 4 Members of the Society. Notice to be no less than 1 calender month before such meeting. 5.2 AT least a two thirds vote of those members present is required to alter these rules. 5.3 NO addition to or alteration of the charitable objects, the personal benefit clause or the winding up clause shall be approved without the inland Revenue Department's approval.
6.1 BY LAWS not in conflict with the rules may be made by any meeting of the Committee or General Meeting of the Society by simple majority vote of those members present.
7.1 THE Committee shall convene and hold an A.G.M. of the Society not later than 31st May in each year at such time and place as it shall from time to time determine. The following shall be the order of business: 7.2 READING and confirmation of the minutes of the previous A.G.M. and of any Special General Meeting held during the year, consideration of the Annual Report and Financial Statement, election of officers, discussion of any proposed alteration of these rules of which due notice has been given, general business. 7.3 THE Committee shall convene a Special General Meeting upon a requisition of any 4 Members stating the reason for the meeting. In default, such members may themselves call the meeting. Notice of 1 calender month shall be given. 7.4 NO business shall be transacted at any general meeting unless a quorum of members is present when the meeting proceeds to business. Five Members personally present including three Committee Members shall constitute a quorum. 7.5 AT General Meetings, Annual Members shall be entitled to 1 vote. 7.6 AT all General Meetings the President or in his/her absence any other duly elected Chairman shall be entitled on every question to vote. In the case of an equality of votes the Chairman shall have a casting vote as well as a deliberative vote. 7.7 THE mode of voting on all questions other than elections shall be by the voices or if the Chairman or any other member shall require, by a show of hands.
8.1 THE following officers shall be appointed at the Annual General Meeting in each year:- a) Patron. b) President, Secretary, Treasurer and as many other Committee members as the A.G.M. decides. c) Secretary/Treasurer may be combined. The Auditor, who need not be a member of the Society, and shall not be a member of the Committee. 8.2 THE Secretary shall keep minutes of all General and Committee meetings and shall conduct all correspondence of the Society. He/she shall keep a register of members containing the particulars required by law. The register of members shall be made available for inspection by any member of the Society on reasonable notice. The Secretary shall assist as required by the President in the preparation of the Annual Report for the submission to the A.G.M. in each year. 8.3 THE Treasurer shall receive all monies collected on behalf of the Society and lodge them to the credit of the Society in the Societies bank account. He/she shall keep an account of all monies received or expended by the Society and shall prepare an Annual Financial Statement for submission to the A.G.M.
9.1 THE Committee shall exercise all the powers and perform all the duties for which the Society is established and shall have power to do all such things as may be conducive to the attainment of the objects of the Society. 9.2 THE President shall be the Chairman of the Committee and shall preside at all meetings of the Committee. In his/her absence any other duly elected Chairman shall take the chair. The required number of the Committee personally present to constitute a quorum shall be decided at the A.G.M. 9.3 THE Committee shall have the power to appoint any member of the Society to any office that shall fall vacant as a result of the death or retirement of the officer holding the same. The member so appointed shall hold office until the next succeeding A.G.M. 9.4 MEMBERS of the Committee shall have 1 vote each.
10.1 THE Reserve is protected for its natural values in perpetuity by a Queen Elizabeth the Second National Trust Covenant registered on the title. The Society is obliged to actively protect and maintain the reserve in accordance with a management plan for the reserve drawn up jointly by the Society and the Queen Elizabeth the Second National Trust. 10.2 THE Reserve has bylaws in keeping with its management plan. 10.3 GATE access entitles passive recreational use of the reserve in keeping with the aim and purpose of the covenant document, management plan and reserve bylaws. 10.4 GATE access to the reserve will be granted only to those owners of property with direct legal access to any areas of the Wekanui Bush Reserve who, or whose predecessors in title have made such financial contribution to the Society as the Society in General Meeting from time to time determines. 10.5 APPLICATION for Gate access shall be made in writing to the Secretary using the Gate Access Application Form along with any annual subscriptions or fees payable. 10.6 GATE access to an owner in title shall be granted by any General Meeting of the Society. 10.7 GATE access to an owner in title may be removed by any General Meeting of the Society. 10.8 IN the event a property is subdivided or cross leased, all owners of an interest in the freehold can have transferors right of gate access of the Society transferred to him or her. 10.9 A register of owners in title with gate access to the reserve will be kept by the Secretary.
11.1 THE Committee shall have power to adopt a common seal of the Society. It may at any time destroy the seal and substitute a new seal. The Secretary shall have custody of the common seal. 11.2 WHENEVER the common seal of the Society is required to be affixed to any deed or other document the seal shall be so affixed pursuant to a resolution of the Committee. It shall be affixed in the presence of the President and the Secretary, who shall both sign the document. The Secretary shall report to the AGM all such uses of the Seal.
12.1 ALL monies and other invested funds belonging to the Society shall be lodged to the credit of the Society at the WestPac bank. The account may be operated on the signatures of any 2 of the following officers: President, Secretary, and the Treasurer.
13.1. THE Society shall have the power to borrow or raise money from time to time by the issue of debentures, bonds, mortgages on any of the assets, property or rights of the Society or without any such security. Any such borrowing shall be upon terms as to priority or otherwise as shall seem fit to the Committee who shall also be entitled to exercise such power and to borrow or raise money on behalf of the Society.
14.1 THE registered office of the Society shall be at such place as the Committee shall from time to time determine.
15.1 THE financial year of the Society shall terminate on 31 March in each year.
16.1 A notice may be given by the Society to any member either personally or by sending it by post to him at his registered address.
17.1 THE Society may be wound up voluntarily if:- a) The Society, at a General Meeting of its members, passes a resolution requiring the Society so to be wound up; b) the resolution is carried by a majority of the valid votes cast by members voting at the General Meeting in person; c) the resolution is confirmed by such a majority at a subsequent General Meeting called together for that purpose and held not earlier than 1 calender month after the date on which the resolution was passed. 17.2 IF upon winding up of the Society there remains after the satisfaction of its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the Society. It shall be given or transferred to some other institution or institutions having exclusively charitable objects in whole or in part similar to those of the Society to be determined by the Society in a General Meeting and at or before the time of winding up. See also (edit)
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Information provided by (edit) George Smith, Mary Taylor, Paki Jones Keyword
(edit) Last updated 2 December 2007 3.41PM by PIPI |